Display View Based on Login

Supreeth J

i have Document library with Two Sharepoint group (Managers & Employees) , My question is i need to Make customisation in such a way that both Managers & employee can add documents , but unless and untill managers approve , document should not visible to every employees except the author.

& allow only Managers to create New Folders,delete documents. employees can able to publish document before approve

Please give some idea,( Based on login how to give).

3 Replies

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Deepak Solanki10y ago
Create a workflow (SPD or Visual Studio) with following workflow activities:
1. On Item added- Break inheritance - On Item Set Unique permission for only Author (Read) and Manager (Edit)
2. Start approval- Send email to manager for approval with document link
3. On Manager Approve - Set Unique permission for Employee (Read) and Manager (Edit)
4. On Manager Reject - Set Unique permission for only Author (Read) and Manager (Edit)

You can add more logic if required. This way view & search will be managed based on permissions of logged in user (security trimming).

Hope this helps.
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Nanddeep Nachan10y ago
One more option:
In the document library settings, In the Content Approval section, select Yes in answer to the Require content approval for submitted items

For more details please see:
https://support.office.com/en-us/article/Use-an-Approval-workflow-fd6dc3ed-85b9-4c96-89c0-fc3a3c31448f
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Nanddeep Nachan10y ago
You may use OOB document approval workflow.
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