Hide OOB Share Button in Model-Driven Apps

Customizing a Model-Driven App in Dynamics 365 or Power Apps can be a complex task, especially when it comes to hiding the Share button. In this article, we'll explore four methods to achieve this, providing a step-by-step guide for each approach.

Why Hide the Share Button?

Restrict record-sharing capabilities.
Enhance data security and compliance.
Simplify the user interface.

Method 1. Ribbon Workbench Alternative

Traditionally used for customizing the ribbon (command bar).
May not provide a direct option to hide the Share button.
Explore alternative solutions if the button is not customizable.

Method 2. Security Roles Configuration

Configure security roles to restrict sharing capabilities.
May not always work as expected.
The share button may still be visible even if users don't have sharing privileges.

Method 3. Manipulating Solution XML

Advanced methods require a deeper understanding of solution structure and customization concepts.
Provides high flexibility and control.

Steps to follow

Export Solution: Export the solution containing the Model-Driven App.
Extract Solution ZIP: Extract the exported solution ZIP file.
Locate RibbonDiffXML: Find the RibbonDiffXML section in the customization.xml file.
Find Share Button: Search for the Share button definition within the RibbonDiffXML section.
Remove the Share Button: Remove or comment out the corresponding XML elements.
Save Changes: Save the modified customization.xml file.
Import Solution: Import the modified solution back into Dynamics 365.
Publish Changes: Publish the customizations to apply the changes to the Model-Driven App.

Method 4. JavaScript Approach

Customize the user interface using JavaScript.
Retrieve the ID of the Share button (typically "collaborationShareButton").
Develop a dynamic function to hide the button.

function hideShareButtononForm() {
    for (var i = 0; i < 100; i++) {
        var shareButton = window.top.document.getElementById("collaborationShareButton_" + i);
        if (shareButton) {
            shareButton.style.display = 'none';
            return;
        }
    }
}

Additional Tips and Considerations

Test and validate: Thoroughly test and validate your customizations to ensure they work as expected
Backup and version control: Maintain backups and version control of your customizations to track changes and roll back if needed
Compatibility and updates: Ensure your customizations are compatible with future updates and releases of Dynamics 365 and Power Apps

Conclusion

Hiding the Share button in a Model-Driven App requires careful planning and execution. By following the step-by-step guides outlined in this article, you can successfully customize your app to meet your organization's specific requirements. Remember to test, validate, and maintain your customizations to ensure a seamless user experience.

Thank you for reading! We hope this article helped you successfully hide the Share button in your Model-Driven App. If you have any questions, feedback, or suggestions, please leave a comment below. We'd love to hear from you!